Making Cross-References Work All the Time

I’ll start this explanation with an example. Here’s a document. I set up the outline numbering as shown, with level 1 as SectionTitle and level 2 as the Numbered Heading. I set up level 3 as the Revised Date.

However, when I tried to insert the current Revised Date in the footer (by inserting the “level 3 chapter” using running headers) it didn’t work, It just showed the most recent content for the Numbered Heading style.

That’s because you have to set up the outline numbering in the same order the styles first appear in the document, for the running headers and footers to also work.

So this is how I ended up doing the outline numbering, even though that’s not really an accurate representation of the structure of the document.

Now, if you don’t want your table of contents to have to follow the order that your outline numbering does, that’s no problem. When you're setting up the TOC, in the main tab select Additional Styles and unmark Outline if you don't want the Outline headings in the TOC.  Then click the ... button next to the Additional Styles checkbox and pick the styles you want. You can also select any individual paragraph (Format > Paragraph, Outline tab, and choose what level in terms of outline numbering you want it to be on; then if you have the Outline checkbox marked for the TOC, that paragraph will show in the TOC.)