Expanded List of Tips for Tweaking Word Documents or WP Documents That Don't Look Perfect in OpenOffice Writer

I realized that I don't really have all the tips for compatibility between OpenOffice.org Writer and Microsoft Word in one spot. Here we go. These aren't all of the things you could ever try but they're my classics.

• Before converting the document, see what you can do about creating it well in a way that will convert well. If you create documents well, they'll convert well.
• If people are having problems with your document, find out if they really need to edit the document at all. If they just need to print it or have it on hand, then use File > Send > Document as PDF and all formatting problems are moot. Ditto if the problem is on your end -- if you don't need to edit the document you've received, then ask for a PDF version.
• Don't overlook the idea, with legacy documents, of A) keeping a couple licenses of Word around so you don't have to bother converting 0r B) contracting out the conversion work.
• Check the page formatting. Choose Format > Page and adjust the page size, margins, and page orientation.  Make the page margins smaller  if you're having trouble fitting everything onto the right number of pages.
• If text formatting is decidedly odd, select and choose Format > Default to remove formatting and start over.
• Change the font and/or font size. Select the text and choose a different font and font size from the dropdown lists at the top left of the toolbar.
• If graphics are behaving oddly, right-click on each and choose Anchor > To Page. Then reposition the graphic. You might also want to slightly shrink the graphic so it will fit better, or increase the size.
• For lists, select the list and click the numbering or list icon to turn off all numbering or bullets. Then reapply the list or bullets by clicking the same icon again.

• Adjust the default tabs. Choose Tools > Options > OpenOffice.org Writer > General. Set the tabs slightly smaller or slightly larger and check the effect.
• Adjust the default fonts. Choose Tools > Options > OpenOffice.org Writer > Basic Fonts (Western). Specify the fonts and font sizes that fit best in your documents.

• Check the fonts that are used with your printer and operating system. You might want to set up font substitution. Choose Tools > Options > General > Fonts, and use the online help to apply the replacement table. Replace fonts you can’t use with fonts you can.
• Choose Tools > Options > OpenOffice.org Writer > Compatibility. If the printer metrics option at the top isn’t on, select it. Try changing the other settings in the window and see if those items help.

If you find that you have a set of formatting changes that works well going to Word and back again, make that your default template. Then every time you create a new Writer document, it will have those attributes.

• Create a document with the correct formatting attributes.
• Choose File > Templates > Save.
• Save the template in My Templates and call it Conversion.
• Click OK.
• Choose File > Templates > Organizer.
• In the left-hand pane, expand My Templates and select the Conversion template.
• Right-click on that template and choose  Default Template.

• If you want to go back to the normal default template later, open the Organizer again, right click, and choose Reset Default Template > Text Document.

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