December 06, 2007

Fun with OpenOffice Draw: Creating Text Boxes, Converting Text to 3D, and Formatting 3D Text

It's been a while since I sat down with some big sheets of paper and my crayons, and just colored. (I had that 64-color set of crayons with the extra-glamorous sharpener on the back....got it for Christmas my sixth birthday, I think, and I LOVED it. Sky Blue was my favorite.)

Chochkeys

What I do these days, though, although the old set of crayons is actually on my shelf of cute collectibles along with my Star Trek popup book and a picture my parents the day they met, is to waste many fun hours with Draw.

One of the hidden but dramatic and fun features in Draw is the ability to create and twiddle around and format text in 3D.

Creating the text box

Find the text tool on the Drawing toolbar.

Text1_2

Click it, then move your mouse to the work area and draw a text box.

Text2_2

Immediately type in the text box

Text3

Converting the text box to 3D

Click on the text box where the border is, so that you get the green handles as shown. Then right-click on the border between or on the green handles and choose Convert to 3D.

Text4

The text will be converted.

Text5_2

Apply a lighter color if it's black so that you can see it better.

Text6

Modify the text by dragging one of its handles, so that the proportions are better.

Text7_2

To rotate the text in 3D, click in the middle of the text once; you'll see round red handles as shown and the mouse will change when you position it over a handle.

Text8

Drag a handle to move the text in 3D.

Text9

Click off the text, then once on again if you want to get the green handles back so that you can resize or re-proportion the text.

Applying standard fills

You can apply colors, but also gradients, hatchings, and bitmaps to the text. Think of it as a shape now, not text (you can't retype it at this point).

Here's a gradient.

Text10_2

Here's a bitmap.

Text11

Applying official 3D formatting

To apply 3D formatting, generally you should have a plain color applied, though there's no real cut-and-dried rule. Right-click on the text and choose 3D Effects.

Text12_2

Select from the many options, then click the green Apply checkmark to apply effects.

Text13


To export your text so you can make it into a GIF or similar graphic, see this post.


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October 05, 2007

Removing a white background, or switching any color to another color

This is a useful if well-hidden feature, in OpenOffice Draw and Impress.

Let's say you've got some lovely  graphics for your business, and you're going to put them on your web site.

Cupcakes

Cupcake
So you add the logo, the first one, to your web page. But! Hey, what's up with that? There's a white background that didn't show up before. And you're not about to change the pink background.

Eye1

So to get rid of the white background, here's what you do.

1. Create a new Draw document and insert the graphic.  (File > New > Drawing, then choose Insert > Picture > From File and find your graphic.
Eye2

2. To see things better, put a colored object behind the graphic, or make the background colored. To change the background, choose Format > Page, Background tab, and instead of None, select Color from the list. Select any color and click OK.
Eye3

3. Choose Tools > Eyedropper.

Eye4

4. Click on the graphic. Then click in the first checkbox on the left.

Eye5a

White is the default source color. However, if there's a different background color, or just to practice, you can then move your mouse over the white part of the graphic and click on it to select the color you want to get rid of.
Eye5b

5. Select Transparent in the corresponding dropdown list on the right. Again, this is the default.

Eye6

6. Click Replace. The white will be replaced by Transparent.
Eye7

7. If you didn't get rid of enough white, increase the tolerance to 20% and try again. Keep going as necessary; sometimes you need to do 50% or more, up to 99%.

8. Select the graphic and choose File > Export. Select the format you want: PNG, JPG, etc. Click Export, and enter any additional options if prompted.
Eye8_2

Now you can insert the new picture wherever you need it.
Eye9

Now, what happens with other pictures, when you try to replace one color with another color? It all depends on the picture. Here's what happens when I replace a light lavendar with a darker lavendar in the cupcake graphic. The following illustration shows before and after. It works better if you have something very structured where there are no gradations of colors.
Eye10


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September 04, 2007

Making Illustrated Callouts With Clip Art From the Gallery, and the OpenOffice Callout Drawing Tools

Earlybird_2

I love the callouts in OpenOffice.org. I also love that they're available in Draw, Impress, Writer, and Calc.

To get started, just choose View > Toolbars > Drawing. If there isn't a checkmark next to the Drawing option, select it.

Viewtoolbars
Now look for the Drawing toolbar. It usually appears at the bottom of your work area.

Toolbar

Adding a Graphic

You can choose Insert > Picture > From File to add a graphic if you know where it is. Or just choose Tools > Gallery to turn on the picture gallery, and drag in a graphic from there. Click here to learn more about using the Gallery, including adding graphics to it.

Cl2drag

Adding a Callout

You can choose Insert > Picture > From File to add a graphic if you know where it is. Or just choose Tools > Gallery to turn on the picture gallery, and drag a graphic into your document.

1. Be sure you've got the Drawing toolbar on, according to the instructions at the top of this blog.

2. Find the Callouts icon.
Call1_2

3. Click and hold down on the black triangle to the right of the Callouts icon.
Call2

4. Click on the tool you want. Move your mouse into the drawing area.
Call3

<>

5. Click and hold down, drag your mouse down and to the right (or up and to the left) and you'll see the callout being drawn.
Call4

6. Release the mouse, the callout you drew appears.
Call5

<>

7. Select a different fill color for the callout.
Call6

8. Select different line width, style, and color for the callout.
Call7

9. Double-click in the graphic; the cursor will appear.
Call8

10. Type the callout.
Call9

11. If the text is too big, click the callout border, find a handle, and drag the handle to resize the callout.
Call10

12. Double-click in the callout to select the text so you can change the font, then select a font from the dropdown window.
Call11

13. Drag the point of the callout to where it needs to be; it will change sides if necessary. Alternately, drag the callout to a different position in relation to the graphic.
Call12

And you're done!

Call13


From Draw or Impress: Exporting the Graphic to Reuse Later (for Use in the Gallery, on a Web Page Like This Blog, or Any Other Reason)

You can copy and paste to Writer or Calc. However, if you want to add your graphic with callout to the Gallery, put it in a web page, or anything else more reusable, do this.

Select everything you want to export. You can select everything manually, press Ctrl A, or just draw  a box with your mouse (not the box tool) completely around the items to select.
Ex1_2

Choose File > Export.

Specify the location to export to and name the file. Select the format, not HTML but JPG, PNG, or something similar.
Ex2

Click Save.

If a message prompts you to make some choices, either click OK accepting the options, or make your choices. For instance, with JPG, the highest number is the best quality.

Ex3


 


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August 19, 2007

Darkening the OpenOffice Impress or Draw Grid, and Changing the Increments

Grid

I was going to blog about this straight-up, but then I thought, hey, I've got this already in my book. So I've posted an excerpt from the book, a three-page PDF of the instructions for using the grid, plus darkening the grid and increasing the number of increments. 

The instructions are for Draw but apply to Impress as well; when you choose Tools > Options as in the instructions, just choose either Draw, or Impress, whichever application you want to modify the grid for.

Download grid.pdf



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May 09, 2007

Best export graphics for OpenOffice Draw

Fullsize_png

I've done some testing with the quality of export from Draw. I'm not absolutely wildly impressed with any but PNG and JPG seem to be best. Oddly, EPS gets bitmappier and so does GIF.

Note: The graphic was already shrunk once and reduced in quality; I'm just looking for comparisons between the four types and they all kinda seem to be the same.

Here's a file where you can look at the different files exported and inserted in Writer. I mainly looked at the edges of the thought bubbles.

HOWEVER.

Check out what PDF export looks like. Couple sizes, regular and with the graphic preshrunk in Draw.

The quality for those is fabulous. Extremely smooth lines on the thought bubble.

Unfortunately, you can't insert PDFs in a Writer doc.

But keep in mind that PDF export of lines is fabulous. If you have a Draw doc that you need printed as is, export to PDF if you need to send the file to others, don't export to the graphics formats.  Just be sure to export with no graphics reduction if graphics quality is your main goal. Lossless Compression is the option you want.

Lossless_3  



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April 16, 2007

Publisher Users: Making Postcards, Brochures, and Other Cool Stuff With OpenOffice Writer and Draw, and Existing Microsoft Templates (Repost)

Reposted April 2007 because this post doesn't show up in Technorati searches.

Update: See The Linux Box for more ready-made OpenOffice Impress templates.

One of the biggest losses people experience when switching to open source is the loss of all those cool templates. They are, as the song says, a hard habit to break.

The good news is, you usually don't have to break the habit. (Unless you've been using Publisher, unfortunately, and you can't open Publisher files in anything—not even Word.) Here's how to keep on using the same templates you know and love; find new ones, or create your own in Draw and Writer.

You Can Still Use Your Own Word Templates and Any Others You Can Find

Here's where you might really start to enjoy the value of OpenOffice.org's compatibility with Microsoft Office.
You can still use all those Microsoft Office templates you got with the software. (Assuming the license doesn't forbid it--just putting that in just in case. ;> ) In OpenOffice.org, just choose File > Open, go to Program Files\Microsoft Office\templates (or wherever) and find the one you want. 

Templates_onharddrive


You can also set up OpenOffice.org to just find those templates. See this blog on templates. Go to the end.

And you can google around for more. I googled for “postcard templates” and came to this nice site from HP. The templates are available not just in Publisher but in Word. Click the image to see it larger if you like.

http://www.hp.com/sbso/productivity/office/direct_marketing.html

Hpsite_postcardtemplates

Follow a few links, and you get here. Click the image to see it larger if you like.

http://www.hp.com/sbso/productivity/office/stocklayout/stocklayout_overview.html

Hp_postcards_2

 

I decided to download the postcard template and the brochure template. I clicked on each; here's what it looked like to choose the brochure template.

Hppostcardsbrochure3

Once the files were downloaded, I just went to OpenOffice.org, chose File > Open,  and opened them in OpenOffice Writer. Here's what the postcard template looks like.

Postcard_microsoftword_1

 

I modified it according to my own information; it was relatively easy. Here's what that looks like. Here's the file itself. Right-click on the link and choose to save link as.

Postcard_modifiedinopenoffice

So that's really all there is to it. Use your own  or find new ones. There are a zillion free templates out there, and you can use the Word format templates (or Powerpoint, or Excel) in OpenOffice.org. Just google for the free ones, or ask friends where they are.

Freewordtemplates


Making Your Own Postcards, Brochures, etc. in Draw and Writer

Now, that's not all the fun. If you want to create a postcard yourself, let's say in Draw, you can go ahead and do that, too. Or a brochure, or anything with specific measurements.

(You can do this in Writer to; I'm just showing it in Draw since the previous section was all about Writer.)

You need to know three  things.
- Choose Format > Page and click the Page tab to set the overall page size and orientation.
Thing1

- Use the drawing tools like the text box and shapes to create the borders of the items in the document. Choose View > Toolbars > Drawing to bring up that toolbar.
Thing2

- Select any item, right-click, and choose Position and Size. In the window that appears, click the Position and Size tab. will let you specify that the border of the postcard box, for instance, is 4x6. Remember to mark or unmark the Keep Ratio checkbox depending on whether you want to change one measurement of the object or both.
Thing3

 

So let's do an example.

 

I'm going to create another postcard template. So I choose File > New > Drawing to create a new Draw document. I choose Format > Page, click the Page tab, and set the page size and margins.  I'll need a document that's like the first one or the second one, depending on what I'm printing on.

Option 1: A document with no margins, 6 across by 8 high (for two 4x6 postcards), and portrait orientation

Demo1
Option 2: A document with half-inch margins, 7 across by 9 high (for two 4x6 postcards with two half-inch margins around the outside),  and portrait orientation

Demo1a

Next, I create a box to show me where the content should go. I just click on the rectangle tool in the Drawing toolbar and draw the box. I don't want a fill in it so I make the fill Invisible.

Demo2

I right-click on the border of the rectangle, choose Position and Size, and click on the Position and Size tab. I choose 6 wide by 4 high, and unmark the Keep Ratio checkbox.
Demo3

I put the edge of the box against the edge of where the postcard paper will end.

Demo4withborders

At this point, I make a template of it, so I can get at it again. See this blog on templates. If you want my document to download and make into a template,  here it is. Right-click on the link and choose to save link as.

 

Now I just make one version of the postcard, the way I want it. I put the content in the box, keeping in mind I need a bit of space between the text and the edge of the paper.

Demo5

 

I copy the postcard and paste it, and drag the pasted version down to the bottom end of the document.

 

And now I just delete the boxes.
Demo6pasted

 

That's all there is to it. A little bit of work to set up, but the template takes care of that; you only need to do it once.

 



April 09, 2007

Creating Keyboard Shortcuts in OpenOffice, including Assigning Keyboard Shortcuts to Styles, a GREAT Feature

One of the complaints people have when switching from any software package to another is that the keyboard shortcuts that they're used to don't work anymore.

However, in OpenOffice.org you can set your keyboard shortcuts pretty much any way you want. You can even assign shortcut keys to styles. This means that:

  • You can blow through formatting quickly without using the Styles and Formatting window
  • You can set up styles, put them in the default template that your users use, then just give them all quick reference guides that might look like this:
         

        Text with hanging left indent   In WordPerfect was [whatever]  In OpenOffice Ctrl F4
        Heading indented from left and right   In WordPerfect was [whatever]  In OpenOffice Ctrl F6
        Back to normal text   In WordPerfect was [whatever]  In OpenOffice Ctrl Q

Assigning a Keyboard Shortcut to a Task

1. Create or open a document in the program where you want to apply the shortcut. You'll be able to choose that program, such as Writer, or all of OpenOffice.org, as the context in which the shortcut will work.

2. Choose Tools > Customize, Keyboard tab.

3. Select the program, such as Writer, or OpenOffice.org, at the top.

Key1

4. Use the Category and Function lists at the bottom to select the feature you want to assign a shortcut to. You have to be willing to spend some time looking but you'll eventually get a sense of where things are.

Key2

5. Find the keyboard shortcut, in the Shortcut Keys list in the top half of the window, that you want to assign. If it's already assigned to something, that's fine. Select the keyboard shortcut you want.

Key3

6. Click Modify. The shortcut will be assigned to the item.

Key4

7. If you want to remove a shortcut key from an item, select it in the Keys list and click Delete.

Key5delete

8. Click OK.

Assigning a Keyboard Shortcut to a Style

You might find it easier to just use a keyboard shortcut for styles, than to double-click them in the Styles and Formatting window. (Format > Styles and Formatting.)

Stylesandformatting

To use a keyboard shortcut for a style, you do pretty much the same thing.

1. Create or open a document in the program where you want to apply the shortcut. You'll be able to choose that program, such as Writer, or all of OpenOffice.org, as the context in which the shortcut will work.

2. Choose Tools > Customize, Keyboard tab.

3. Select the program, such as Writer, or OpenOffice.org, at the top.

4. In the Category list, scroll to the bottom and select Styles. Expand the + next to it and select the category of style: Paragraph, Page, etc. Then in the Function list select the specific style. Select the shortcut you want from the Shortcut Keys list and click Modify.

Assignstyles

5. Click OK.

Remember, the style has to be in the document where you use the shortcut key, otherwise of course it won't work.

Giving the Configurations You've Made to All Users

Shortcut keys are stored here in XP:

openofficedirectory\soffice.cfg\modules\swriter (or another module) \accelerator\en-us\default.xml

If you want everyone to have the same shortcuts, you can modify that file, then copy it to other machines or user directories. This is the directory on XP; different for Vista. (Grrr.....my impression of Vista is, OK, it's pretty because it looks like Mac, but I am sure sick of the blue screen of death.)

In Vista, it's

\Users\username\AppData\Roaming\OpenOffice.org2\user\config\soffice.cfg\
modules\swriter (or other module)\accelerator\en-US\current.xml

If you're having trouble finding the location, just make a change, then search your system for files that were recently modified, or contains a word in the change you made.

Here's what it looks like.

xlink:href=".uno:StyleApply?Style:string=HangingIndent&amp;
FamilyName:string=ParagraphStyles" accel:shift="true" accel:mod1="true"/>


December 05, 2006

Using OpenOffice Draw: Creating a Drawing and Exporting the Drawing to GIF, PNG, JPG, or Other Raster Formats

Note: Read more about SVG here.

I was looking through my posts and realizing I never did one on how to export a drawing from Draw. What was I thinking? ;>  If you have a drawing that you want in Writer or Calc, or as a background for another document, the most reliable thing to do is to export the drawing from Draw to GIF, PNG, JPG, EPS, or whatever format you want. Also, if you want to edit the drawing with GIMP or Photoshop, exporting is what you need to do.

You can export to a huge number of formats, shown here.

Formats


So, how do you export?

First, make the drawing.

Making a Basic Drawing
1. Start OpenOffice.org.
2. Choose File > New > Drawing.
3. Go nuts. Draw shapes from the drawing toolbar at the bottom, and apply borders and fills with the dropdown list at the top.

Dropdowns

4. Save the drawing; File > Save and name the file.

Exporting a Drawing to a Graphic Format

1. Select everything that you want to export. You can press Ctrl A or you can draw around the objects with your mouse, as shown.
Select

2. Choose File > Export.

3. In the window that appear, select the format you want. PNG is usually best in my opinion; JPG can come through with poorer quality. Also GIF sometimes shows up with a hot pink background in Photoshop.
Format

4. Put the file in the directory you want, name the file, and click Save.

5. Depending on the format you chose, you might get another window asking you to specify options. To make the best-looking graphic, choose low compression or high quality. Here are the options for PNG. Choose low compression for good quality and you can generally leave Interlaced marked.

Compressionoptions

You can now insert the graphic anywhere you would put any other graphic; choose Insert > Picture > From File, or in the Background tab of the Page or Table configuration files, choose the graphic as a background.

Backgroundwindow


December 01, 2006

Using the OpenOffice Draw Shapes in 2.0 (Repost)

Havenotgonecrazy_logo


Note:
I've been having a dickens of a time getting all my posts to show up as searchable in Technorati. Thus, a repost of this Draw blog.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

It's a gorgeous morning, I'm sitting in my office drinking some fine Constant Comment (milk, two sugars), the sun is starting to shine through the clouds, and I'm listening to NPR and Scott Simon.  My cat Winston is sitting on a corner of my desk, not on my Esc key. Life is good.

What better time to indulge myself and talk about my favorite part of OpenOffice.org, Draw?

Don't get me wrong; the others are nice. I like to drag formulas down through cells and see the right numbers pop up, and I like to Paste Special more than just about anyone you know.

But Draw...with Draw I could spend a weekend and not notice the time pass.

2.0 Prefab Shapes

I touched on this a bit on my post on the new 2.0 features. Here's a more detailed look, including the flow chart shapes which I often forget are there but which are going to be great for, well, flow charts and other diagrams.

All of the following are on the Drawing toolbar at the bottom; if you don't have it, choose View > Toolbars > Drawing. If you can't get to some of the shapes I show here, click on the small black triangle at the right side of the toolbar, choose Visible Buttons, and select anything without a checkmark by it.

Here are the new Basic Shapes. For whatever reason, they're separate from the also-available Rectangle and Ellipse shapes, so this isn't your only source for the ultra-basic shapes.

Basicshapes_yellow_callout

Here are the new Symbol Shapes--moons, stars, flowers, etc. Stuff that was a little hard to draw before, no matter how much you like Bezier curves.

Symbolshapes_callout

The Block Arrow shapes should come in handy for various diagrams, or signs.

Blockarrows_1

And here are the fabulous flow-chart shapes.

Flowchart


Here are the callout shapes, making cartoons and much more a lot easier.
Callouts_1

And finally, for teachers and anyone else who needs lots of stars and ribbons and award-looking graphics, here are the star shapes.
Starsandbanners_1

If there are shapes you need that you don't see, go to www.openoffice.org and submit a request for the next version. Or for a more immediate result, find the shape you need in another document or on the internet, and use the Gallery to store it and keep it on hand. (Tools > Gallery, click new Theme, click the Files tab and point to any graphics file on your computer. When you have shapes there, you can drag them into your document.)

Drawing Your Own Shapes and Closing the Shape So You Can Fill It

There are infiniate shapes, so you might not see everything you need there. If you draw your own shape with the freeform line tool or Bezier tool, one thing you'll probably want to do is to close it up so you can color it blue, or fill it with a gradient. Otherwise it's just a line with no ends. Here's how to do it.

1. Draw your shape and make sure it's closed.
Shapedrawnfirst_1
2. Click the Points icon on the Drawing object bar.  (If you don't see the toolbar, choose View > Toolbars, Drawing.)
Closebezierstep1

3. Be sure that the shape is selected. In the toolbar that appears, click the Close Bezier icon.
Closebezier_1

4. Select the shape again if necessary and select a fill from the dropdown list at the top of the work area.

Closedbezier

In another blog, I'll go through how to make your own shapes for arrows and other shapes at the ends of lines. Fairly useful for UML and other diagrams.

 


November 29, 2006

Applying and Creating Arrows in Draw, Including Unfilled Arrows, and "Arrows" From Special Characters (Repost)

Logo_arrowends


Note:
I've been having a dickens of a time getting all my posts to show up as searchable in Technorati. Thus, a repost of this Draw blog.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Sure, you like the nice little triangles and double arrows in the list of arrowheads you get with OpenOffice.org. They're nice. They point.

Arrowstyles

But sometimes you need a little something extra. Something fun, something for your schematics, something for your UML diagram (UML is a little tough to do, more on that in other blogs), something you just need.

Here's how to create your own arrows, or line ends (I'll be using the terms interchangeably).

First, though, the basics. How do you apply them? How do you get the line ending, the arrowhead, of your choice, onto a line?

 

Applying Arrows and Making Them Big Enough to See

You have a line. You want to put an arrow on the end or you want to change it. How do you do it?

First, draw the line with any of the line or curve tools on the Drawing object bar. Be sure it's selected.

Then apply the line end. The quick way is to click on the dropdown list at the top of the work area, and just select what you want for each end of the line.

Arrowstyles_1

However, the default size of the line ends is really small. You'll usually need to make the end bigger. So select your line, choose Format > Line, and in the far more powerful window that appears, select your line end styles. Select the size, and while you're at it you can change line styles too. Click the image below to see a bigger version of the window.

Window

 

Loading the Extra Arrows

The arrows that OpenOffice.org comes with are stored in .soe files, usually in your openoffice.org\user\config directory. There are two by default; you can only have one loaded at once.

NOTE: You can put all your line ends that you create yourself in a separate one, if you want. More on that later.

The style files are arrowhd.soe and standard.soe. Standard.soe has hardly any. Arrowhd.soe has a bunch more. To load a different style file, choose Format > Line, click the Arrow Styles tab, and click the Load Arrow Styles icon.

Loadarrowstyles

In the dialog box, select a different style file and click OK.

 

Creating a Basic Arrow

Here are the rules. You can create a line end with any character, polygon, contour, curve, or line in OpenOffice.org. This means most of the shapes in the drawing toolbar, like the puzzle piece, though some like the smiley face won't work. However, basically if you just draw anything using the drawing tools, it'll work.

All of these will work as line ends.  The first three will end up filled.

Possibleshapes

If you find yourself with a shape that you think should work but doesn't, or just a shape you want to use of the wrong type, convert it to the correct type. Select it, right-click on it and choose Convert, and select Polygon, Curve, or whatever works for you.

Convertto_nav

You can also use the line tools to draw filled shapes, like the angled straight-line tool that I used to draw this clumsy-looking crown shape (drawn with grid showing).

Crowndrawn

When you draw a shape, you might want to have the grid on so it'll look reasonably regular. Choose View > Grid > Display Grid, and Snap to Grid as well.

 

So let's assume you've got your shape. I'm going to use the crown. Draw the shape right-side-up, by the way.

 

Select the shape and choose Format > Line. Click on the Arrow Styles tab. The Add button should be enabled; if it isn't, you don't have the right kind of shape drawn. Click the image below to see a bigger version.

Createarrow1

 

Click Add, and name the line end something. (The line end will be saved in the currently loaded .soe file.) Click the image below to see a bigger version.

Createarrow2

 

Click OK, and you'll see a preview of what the shape is like. Click the image below to see a bigger version.
Createarrow3

 

NOTE: Line ends are always filled unless you go to great lengths to avoid that. I cover that later in this post.

 

Click OK.

 

Now the shape will show up in the lists with the other line ends.

 

Creating an Arrow With a Special Character (or Any Letter)

If you want an arrow that's shaped like the greek symbol for pi, you can do it.

Use the text tool to draw a text box.

Click inside the text box and choose Insert > Special Character. Find the symbol you want and click OK. (Or just type a Z or a W or whatever character you want.)

Picharcter

Make the character bigger if necessary with the font size dropdown list, and change the font as well if you want.

Select the text box, and then just create the line end as I described above.

You can't use a word as a line end, by the way, just a character.

Here's a couple lines with the pi ending and another special character.

Pieandother

 

Creating Your Own .soe Line Styles File

If you want your own styles in a separate file, here's what you do. Before you start creating, just choose Format > Line, click the Arrow Styles tab, and click the Save File icon. Name the file something like mystyles.soe and click OK.

Savearrowstyles

That new styles file is now loaded, with the default arrow styles from the standard.soe file. Now just create your line ends as you would normally.

 

Draw a Line With an Arrow in the Middle

You can't actually do a single line with an arrow in the middle. But you can do two lines, with an arrow at the end of the first one. To make sure they don't separate when you move them, use the connector lines.

Here's the connector line palette.

Connectorlines

Here are two connector lines, creating the impression of one line with an arrow midway through.
Arrowinmiddle_connectorlines

Creating Unfilled Arrows

Thanks to the clever folks in this discussion, I discovered that you can fool Draw into thinking something's closed. Well, it is closed, but you do it all a little differently. This approach is a bit of a pain in the tookus but it works, and once it's done, it's done.

Display the grid; choose View > Grid > Display Grid.

Use one of the two straight-line drawing tools; the squarer one is better.

Unfilled_tooltouse


Draw a triangle for this practice run. Start drawing a normal triangle, but instead of connecting after the third line, double back as shown.

Unfilleddrawing1

Then complete the triangle so that it's actually a very long thing rectangle bent twice to form a triangle.

Unfilledtrianglefinished

Click the Edit Points icon on the Drawing toolbar at the bottom of the work area.

Zoom into about 400%. (Choose View > Zoom.)

Drag each of the two points of the disconnected end toward the other line, so they're almost but not quite touching.

Unfilledtrianglefinished_connecting

Zoom back out. Click the Edit Points icon again to turn off that function.

Now just create the line end as you normally would.

Here's a picture of the triangle, and a line with the line end applied.

Unfilled_veryend

Note that with unfilled shapes, you get the line intruding into the shape very slightly. (Mark Center in the Lines window to change it from definitely intrusion to very slight intrusion.)

 

In the Name of All That Is Holy, Use Graphics Styles

Once you've got a line that you like, with the ends you like, the size you like, with the line width and type you like, etc. that you're going to reuse, SAVE IT.

NOTE: Graphics styles are like the paragraph and character styles in Writer, and combine all these attributes as applicable. Your specific arrows that you create are also called arrow styles, and are saved in the .soe file that's loaded when you create it. But when you're combining a bunch of line and arrow types and widths and sizes, then those attributes are stored in a graphics style in the Styles and Formatting window. That's what I'm talking about here.

Select your line  and choose Format > Styles and Formatting. Click on the New Style From Selection icon with the green + sign.

Newstylefrom

Name the style something and click OK.

Stylenaming

Now, the next time you want that kind of line, draw the line, select it, choose Format> Styles and Formatting, and find the style you created in the list. Double-click the style name. All that painful formatting you did last time will be applied instantly this time.

Styles_applying

Styles you create stay in the document you're in. To get a line style from another Draw document, just copy a line with that style, or use templates (which is a whole nother topic).

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

That's all there is to applying and creating your own line ends! Simple, huh?  Smiley

 


November 27, 2006

Using OpenOffice Impress for Storyboarding

I met Martin Hardee at a friend's party this past weekend, and, since it was a group of Sun employees and Sun escapees, the conversation naturally turned to work. (After a rolicking discussion of wines, gossip, Camaros, and other fun-loving topics, of course.)

Martin mentioned that he likes Impress for doing storyboarding. He has some interesting blogs on it on his Sun blog; check'em out.

Design Comics: An 0.9 Version You Can Use

"Here's how we're progressing on our project to create Comic-based storyboard templates for web designs. I've put together an example comic book storyboard using StarOffice slides and telling the story of buying ballet tickets from an imaginary web site (actually a real site but I changed the name to protect the guilty).  If you don't already have it, you can download StarOffice or OpenOffice to view and edit the slides."

Read more on this blog

Other blogs:

Examples of Comics in Designing Customer Experiences

How Customers Can Help You Develop Concepts via Comics

 


October 27, 2006

A Design Contest! Enhancing the OpenOffice.org Template Coffers

The deadline is October 31st! Still plenty of time to enter!

It's another contest! Anyone with OpenOffice.org and a dream (that's all of us, potentially) can enter.

It's the Worldlabel-sponsored OpenOffice.org Design Competition.

" The OpenOffice.org documentation project has announced a Template & Clipart Contest.

The total prize money is to the tune of $5000 sponsored by WorldLabel, which has long been a strong champion of OpenOffice.org.

The goal is to increase the trove of templates and clipart. The current collection of template samples leaves a huge gap that needs to be filled. Step up and fill that gap. Winners will also have the option of including their winning entries in the OpenOffice.org installation sets available from the site.

If you are interested, visit the Documentation Project for more information. Everyone is eligible and everyone is encouraged to participate. The contest officially starts this week and ends 31
October 2006
. Winning entries will be judged by a panel of three and winners will be announced."

Enter! I'm definitely going to do it. It's fun, plus with more templates, OpenOffice.org will be even more appealing for those still with Microsoft Office.


October 16, 2006

Custom OpenOffice Draw Shapes -- Visio Users, This Is For You!

Basic_network_shapes_1

Mark Lautmann has a great site full of custom OpenOffice.org shapes in Draw.

http://www.lautman.net/mark/coo/tutorial.html

From his site:

"You love OpenOffice, but you still use Visio to make drawings. Why? Because none of the shapes you need are easily available. Until now. Custom OO Shapes is a repository of custom shapes you can use with OpenOffice Draw."

Mark has  many categories. One is basic network shapes such as a tape drive, multiplexer, bridge, hub, modem, printer, comm link, server tower, server blade, desktop PC, radio tower, cell phone, router, rack-mount unit, IP phone, laptop, and wireless access point.

Browse and enjoy!


August 07, 2006

Making OpenOffice.org Work the Way You Want It (Repost)

  Logotop_notbad_1

(Originally posted in October 2005.)

Note: Here's a related article I wrote for TechTarget.com.

What's better, software that does what it thinks you want, or software that does what you tell it to?

If it's rocket-launching software, and I don't know much about rocket-launching, I guess I would let the software do what it wants. However, I know what I darn well want my office suite software to do. I know how I want it to behave. I know what features I want and I know, for instance, that I do not want it suggesting to me what word I am typing and offering to help me finish the arduous task of typing it.

OpenOffice.org has its default behavior and default settings just like any other software but is very cooperative in letting you customize those behavior and settings the way you want them. Which is refreshing. You just have to tell it how to behave.

Goldenrules_5So I've put together a list of the top  customizations I think are the most helpful and/or powerful. I make sure that everyone in my classes learns these by lunchtime, and review them afterwards. When the software behaves the way you want, that makes everything better.

(By the way, this is a little bit off topic, but I wanted to mention that the scroll graphic at the top of this blog is a drawing shape in OOo 2.0.  I'm a bit of a giggly schoolgirl when it comes to the OOo drawing tools, especially the new 2.0 features.)

1. Turn off the word completion.

I hate word completion, and it’s really easy to turn off. Choose Tools > AutoCorrect and click on the Word Completion tab. Make sure the Enable Word Completion option is unmarked, and click OK.

Wordcompletion_1

2. Turn off any automatic formatting that you don’t want.

Would you let people live in your house who you didn’t know? Then you don’t want automatic formatting going on that you don’t understand. Choose Tools > AutoCorrect and click on the Options tab. Unmark everything except the top option, Use Replacement Table. Then go back through and see if you really want anything.

(You can unmark the Use Replacement Table option too....but that table is handy, as you'll see in the next item.)

3. Use the automatic formatting to create handy shortcuts.

The same tab where you turned off word completion has a really great feature for creating shortcuts. Let’s say you type the word supercalfragilisticexpealidocious a zillion times a day, or your name and title, or anything kinda long. You can set up a shortcut for it. It's a much more reliable approach than word completion.

To do this: Choose Tools > AutoCorrect and click on the Replace tab.

A. In the left-hand field type your shortcut like sig and in the right-hand field, type the word you’re tired of typing all the time.

B. Click New, then click OK.

Replace

C. Click the Options tab and be sure that both checkboxes for the top item, Use Replacement Table, are marked. That just means "use the stuff in the Replace tab."

D.  In your document, type the shortcut, followed by a space, and your word will appear.

Note: You can also delete anything in the Replace tab that you don't want.

4. Display the icons that you want.

There are a zillion icons in OOo as with any software and you probably don’t use all of them. There’s also that dandy little result of having to click on the black arrow to get to the icons you want, while the ones you do want sit there taking up space and, quite frankly, smiling a bit smugly. So take off the ones you don’t want, leave room for the ones you do want, and add some other ones.

First step is to take off the ones you don’t want. Click on the dropdown arrow and choose Visible Buttons. Find the icons you don’t want, like double spacing, and select them. That’ll remove the checkbox by them, and that removes them from the toolbar.

Dropdown_1 Now add the icons you want. The first thing to try is to click the dropdown arrow again and choose Visible Buttons. If the icon you want is there, select it and it’ll appear.

If the icon you want isn’t there, click on the dropdown arrow again and instead of Visible Buttons, select Customize Toolbar. Find the toolbar you want to add icons to. Click Add, and in the window that appears just keep looking through the categories on the left til you find the feature you want in the list on the right. Select it and click Add.

Addicons_2 

Back in the customization window, you can leave the icon as is and just click OK, or change the icon by clicking and holding down on the Modify button and choosing Icon.

Addicons2

5. Get to know the choices under Tools > Options.

Choose Tools > Options, and you’ll see the big fat configuration window. Just as the items under Tools > Autocorrect were about default behavior, Tools > Options is about default settings, default values. Anything about the program, from icon size to language settings to where the program looks when you choose File > Open, is set here.

I suggest that you open the OpenOffice.org (or StarOffice as in this illutration) item at the top, then select Paths, and change the values for any paths you use a lot. Change the My Documents item, for instance, to change the default for where OOo tries to save documents. You’ll save a lot of time scrolling around in your Save windows.

Toolsoptions_1

To change the path, select it in the window, click Edit, and just point to the new location.

You might also want to expand the StarOffice Write item, select Default Fonts, and choose the ones you prefer.

When you’re done, just click OK.

You can turn off the Save for Autorecovery feature if you want--or increase the save interval
I find this feature entirely un-annoying, but you can turn it off easily if you want. Autorecovery means if OpenOffice.org crashes or you have to coldboot your machine, at least you'll have something recent to return to. If you're hypervigilant, increase the interval to every minute or 5; if you don't care about it, set it to every hour or just turn it off.

Choose Tools > Options > OpenOffice.org > Load/Save > General. You're looking for the Save AutoRecovery Information Every  option. Unmark it, or change the interval.

Click the thumbnail below to see a bigger image of the window.

Autosave

Now OOo is more like a well-behaved pet and less likely to jump up at you, licking and biting inappropriately.

Those are not all the configuration steps you can do, by a long shot. But I like them, and students seem to like them. And they're an important set of steps in the general process of showing that OpenOffice.org does what you tell it to do.