Note: This is part of a three-part post on styles. See this post for the intro and links to the other posts.
Note: Reader Michael gives this excellent tip: "To apply the Heading1 style, you can use the "Control+1" combination. Heading2 and 3 work the same way."
Note: See also a blog on a related topic, templates.
How do you create styles? Or edit them, or apply them?
Basically, you create styles by choosing Format > Styles and Formatting. Then right-click in the empty part of that Styles and Formatting window and choose New. (Or select an existing style, right-click on it, and choose Edit.) Then make your formatting choices and click OK.
To apply a style, just select the character (or word), the paragraph (just click in it), the list, or the page, and double-click the style.
But you probably wanted a little more detail. I'm going to show how to modify a paragraph style, and create a page style. The principles are the same for all types of styles, however,
Applying a Style
Choose Format > Styles and Formatting. The Styles and Formatting window will appear.
Click the icon for Paragraph, Character, Page, or List styles, depending on what kind of style you want to apply.
Select the text or page in your document you want to apply the style to.
Double-click the style in the Styles and Formatting window.
Tip: The Styles dropdown list shows all the applied paragraph styles in your document. You can apply a paragraph style by selecting text, then selecting the style you want from that list.
Note: To switch from one page style to another, see this post.
You basically just click at the bottom of one page, choose Insert > Manual Break, in the list in the window that appears select the page style you want for the next page, and click OK.
Modifying a Page Style
Let's say you use the Heading1 style a lot but it's not what you want. Here's the Heading 1 style in the Styles and Formatting window, and what it looks like by default before you modify it.
It's nice but you want to punch it up.
Choose Format > Styles and Formatting.
In the Styles and Formatting window, right-click on the Heading 1 and choose Modify.
Click the Font tab and choose another font.
Click the other tabs and make changes that you want.
All the text where Heading 1 style is applied will be updated with the changes you made.
Creating a Page Style
You need to create a new page style for the document you're writing.
Choose Format > Styles and Formatting.
Click the Page Styles icon at the top.
Right-click in an empty part and choose New.
In the Organizer tab, name the style.
In the Page tab, specify margins and any other important information.
In the Footer tab, if you want a footer, mark the checkbox.
Make any other selections in other tabs.
Click in the page where you want the page style and double-click the page style in the Styles and Formatting window.
If you need to add footer or header content, do it now. Scroll to the header or footer and type or insert the content. To add a page number to a footer, for instance, click in the footer and choose Insert > Fields > Page Number. (Be sure text boundaries are showing; choose View > Text Boundaries.)
Getting Styles From One Document to Another
Let's say that you've got styles in one document, document A. You love your styles, they're working' for you. That's great. Now you've got document B that needs to have those styles too. What do you do?
One option is to paste the contents of document B into document A. You can just paste, or Edit > Paste Special > Unformatted Text to make things unstyled. Then apply styles to the text you just pasted in.
A variation on that is to create a template from the document where you have your styles, then paste document B into that new template. Take document A, choose File > Templates > Save, put it in My Templates, call it My Styles Template, and click OK.
Then choose File > New > Templates and Documents, select the Templates icon on the left, open your My Templates category, and open My Styles Template. Then repeat the steps from the previous option to paste the contents of document B into that new empty template based on document A.
You can also load the styles from document A into document B. To load styles in 2.x into a specific document, go to document B, where you need to bring your styles. Choose Format > Styles and Formatting. Find the far-right top icon with the black downward-pointing triangle, click on it, and choose Load Styles.
Those document A styles are now in document B. Just apply the newly loaded styles as necessary. If there are different style names in B than you want used, you need to apply your A styles. If the names are the same and you just want the A definitions used, then you're done.